Norwalk, CT (May 8, 2020) — This important update for the Annual Meeting of Shareholders relates to the 2020 proxy statement of Xerox Holdings Corporation (NYSE: XRX) filed with the Securities and Exchange Commission (the “SEC”) on April 8, 2020, and subsequently mailed or made available to the company’s shareholders in connection with the solicitation of proxies by the company’s board of directors for use at the company’s Annual Meeting of Shareholders to be held on Thursday, May 21. This information is being filed with the SEC and is being made available to shareholders.
To the Shareholders of Xerox Holdings Corporation, NOTICE IS HEREBY GIVEN that:
Meeting Date: Thursday, May 21
Meeting Time: 9 a.m. ET
Meeting Access: Attend the meeting virtually here
Due to the public health effects of the coronavirus outbreak (COVID-19) and to support the health and well-being of our employees, shareholders and our community, please note that, for the 2020 Annual Meeting, the meeting will now be held as a “virtual meeting,” with full access to vote, ask questions and participate in the Annual Meeting virtually. You will not be able to attend the Annual Meeting physically.
We urge you to vote and submit your proxy in advance of the Annual Meeting using one of the methods described in the proxy materials whether or not you plan to virtually attend the Annual Meeting.
Virtual Attendance
To access the meeting by virtual means, click here. To login to the meeting, you have two options: Join as a “Guest” or join as a “Shareholder.” If you join as a shareholder, you will be required to have a control number and password. The password for the meeting is XRX2020.
Online access to the meeting will open 15 minutes prior to the start of the Annual Meeting. We encourage you to access the meeting in advance of the designated start time. Beginning 15 minutes prior to and during the Annual Meeting, support will be available to assist shareholders with any technical difficulties they may have accessing the meeting virtually. If you encounter any difficulty either accessing or participating in the meeting, go here or click on “Technical Support.”
An online resource is available to shareholders, where you can access our proxy materials, the list of registered shareholders, rules of conduct for the meeting and the company’s annual report.
If you were a shareholder as of the close of business on March 27, 2020, and have your control number, you may vote during the Annual Meeting by following the instructions available on the meeting website during the meeting.
For registered shareholders, the control number can be found on your proxy card or notice, or email you previously received.
If you hold your shares through an intermediary, such as a bank or broker, you must register in advance to attend the Annual Meeting. To register you must submit a legal proxy reflecting your holdings of the company along with your name and email address to Computershare. A Legal Proxy can be obtained by logging into the voting site listed on your Voter Instruction Form and clicking on “Vote in person at the meeting” or requesting one through your broker. Obtaining a Legal Proxy from the broker or nominee may take several days. Requests for registration must be labeled as “Legal Proxy” and be received no later than 5 p.m. ET on May 18. You will receive a confirmation email from Computershare of your registration along with a new control number to be used to enter the meeting.
Requests for registration should be directed to Computershare by email by forwarding the email from your broker, or attaching an image of your legal proxy.
If you do not have your control number, you may attend as a guest (non-shareholder) but will not have the option to vote your shares or ask questions at the virtual meeting.
Please note that the proxy card included with the proxy materials previously distributed will not be updated to reflect the change in location and may continue to be used to vote your shares in connection with the Annual Meeting.
No In-Person Meeting
For the health and well-being of you and the full Xerox community and as permitted by applicable law, the meeting will now be entirely virtual. You will not be able to attend the Annual Meeting physically. Please note that our directors and management will participate in the meeting by virtual means.
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About Xerox
Xerox Holdings Corporation makes every day work better. We are a workplace technology company building and integrating software and hardware for enterprises large and small. As customers seek to manage information across digital and physical platforms, Xerox delivers a seamless, secure and sustainable experience. Whether inventing the copier, Ethernet, the laser printer or more, Xerox has long defined the modern work experience.
